We record every birth of a child in the Mainz city area in the birth register of the Mainz registry office. We then issue the birth certificates.

A birth certificate contains:

• First name(s) and surname of the child
• Gender
• Place and date of birth of the child
• First names and last names of the parents

Hospitals automatically report the birth of a child to the registry office within 7 days of the birth. There is no deadline for parents to submit the documents to the registry office. However, we ask that you submit them as soon as possible. If your child was born at home, please go to "Report a birth outside a hospital" under "Related services" at the bottom of this page.

Procedure

Depending on which hospital your child was born in, there are different procedures for registering the birth:

University Hospital
If your child is born at the University Hospital, you will receive an envelope containing the name declaration and an information sheet. Please enclose the completed name declaration with the necessary documents for registering the birth. Then hand in the envelope at the reception desk in Building 102 on the hospital grounds.

Marienhaus Clinic
If your child is born at the Marienhaus Clinic, you will receive a plastic sleeve containing the name declaration and an information sheet. Please enclose the completed name declaration with the necessary documents for registering the birth, which you will have copied in advance. Please place the plastic sleeve in the mailbox on the ward within 3 days.

The clinics will use the submitted documents to create the birth announcements. The documents will be sent by courier and will arrive at the registry office within 7 days of the birth of your child. Provided that the submitted documents are complete, we will register the birth within a few days.

If you have submitted copies of your documents to the hospital in advance or have not yet submitted any documents to the hospital, please send the original documents by mail. Please send them to: Standesamt Mainz, Kaiserstraße 3–5, 55116 Mainz.

Alternatively, you can drop your envelope into the mailbox of the maternity ward in the foyer of the Kreyßig-Flügel town hall between 8:30 a.m. and 4:30 p.m. Monday through Friday. Please be sure to include your child's name and date of birth so that we can assign your documents. Your original documents will of course be returned to you by the Registry Office.

Once all the documents are complete, we can register the birth and send you the birth certificates free of charge within a few days. If you require additional certificates (e.g., for the family register, standard or multilingual certificates), you can request and pay for them online. We will send you the requested certificates at a later date. To do this, click on the online service "Order birth certificate" at the top or bottom of this page.

We will inform you if any documents are missing or if it is absolutely necessary for you to come to us in person. So that we can contact you, please make sure to enter your telephone number or email address legibly on the name declaration form.