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For births outside of clinics (e.g. home births), you must apply for a birth certificate for your child. You must report the birth to the registry office within seven days of the birth.
What do I need to know?
Service description
If you gave birth to your child at home, each parent with custody of the child is required to report the birth.
If you, as the parents with custody, are unable to report the birth, any other person who was present at the birth or who has knowledge of the birth from their own knowledge is required to report it.
Every birth of a child in the Mainz city area is recorded in the birth register of the Mainz registry office. We then issue the birth certificates. You must report the birth of a child to the registry office within seven days of the birth. If a child is born at home or outside a hospital, the following persons are required to report the birth:
each parent of the child, if they have custody
any other person who was present at the birth or who has personal knowledge of the birth
A birth certificate contains:
First name(s) and surname of the child
Gender
Place and date of birth of the child
First names and last names of the parents
Procedure
We ask parents to send the completed name declaration form, the midwife's birth certificate, copies of the parents' ID cards, and the required original documents (depending on the case, e.g., marriage and birth certificates, documents from the youth welfare office, see information sheet at the bottom of the page) by mail to the registry office. Alternatively, you can drop the envelope into the mailbox of the Births Department in the foyer of the Kreyßig Wing of the Town Hall between 8:30 a.m. and 4:30 p.m. Monday through Friday. Outside these hours, please use the night mailbox in the Lauteren Wing of the Town Hall.
Provided that all the documents submitted are complete, we will register the birth of the child. The registry office will return your original documents to you together with three free certificates for child benefit, parental allowance, and health insurance.
Certificates subject to a fee (e.g., for the family register) cannot currently be requested using the name declaration form. You must apply for these online, in writing, or by fax. For more information, see "Certificates from the birth register" at the bottom of this page.
If no midwife issued a birth certificate for your home birth, the registry office will prepare a verbal birth notification based on the documents you have submitted. One parent can then come by at an agreed time and sign the notification.
Alternatively, you can contact us at the following email address: geburtenstadt.mainzde
