As part of the digital naturalization application, information and documents can be submitted to the relevant naturalization authority, which will use them to prepare its decision on whether to approve or reject the application. Before uploading the documents, you can black out information that is not required for the application, such as particularly sensitive data such as health data, etc., thus giving you control over which of your data is processed. The online service does not replace the personal on-site appointment, but only serves to prepare for it. The quick check is for informational purposes only, and your details and the results of the quick check will not be sent to the relevant naturalization authority. The quick check will be deleted 30 minutes after the application is submitted or after three hours of inactivity on your part.

We would like to inform you about the processing of your personal data in the context of the digital naturalization application and the further procedure.

The entity responsible for processing your personal data is:

State Capital Mainz
Citizens' Office Naturalization,
Citizenship, and Name Law Department
P.O. Box 3680
55026 Mainz

If you have any questions about data protection or this privacy policy, you can contact our data protection officers as follows:

First name, last name, date of birth, place of birth, country of birth, nationality, marital status, gender, address/contact details, payment information.

Data on economic circumstances, data on immigration status, education, language skills, personal data of ancestors, spouses, and children, previous personal data.

Data relating to criminal convictions, data from the investigation results of the authorities consulted, health data, data on political orientation insofar as this is apparent from the required security questionnaire and/or the foreigner's file. Where applicable, information on ethnic origin, insofar as this is available in the copy of the identity document (e.g., identity card or passport) and uploaded.

Information provided by you as part of the application. In addition, personal data is collected from third parties if they are legally obliged to disclose it to the controller and if this is necessary in individual cases.

Examples:

• State Criminal Police Office from the age of 14,
• State Office for the Protection of the Constitution from the age of 16,
• Federal Central Register from the age of 14,
• Public Prosecutor's Office from the age of 14,
• Tax offices,
• Registry offices,
• Youth welfare offices,
• Pension insurance institutions,
• BAMF,
• job centers, and social security agencies

In order to decide on your application for naturalization in the German state, we must collect your personal data. The legal basis for the processing activity is derived from Art. 6 (1) (1) (e) GDPR in conjunction with Sections 8-10, 31, and 32 of the Nationality Act (StAG), Section 21 of the Act on the Legal Status of Stateless Foreigners in the Federal Territory (HAuslG), and Article 2 of the Act on the Reduction of Statelessness (StaatenlMindÜbkAG).

Where applicable, data is processed on the basis of consent in accordance with Section 67 b of Social Code X (consent to obtain information). If you have given your consent to the collection of information as part of the application, you can revoke this consent at any time with future effect by sending an email to the data protection officer (contact details above) at the responsible naturalization authority. The lawfulness of the processing carried out on the basis of the consent until revocation remains unaffected.

You have the right to obtain information from the controller about the personal data concerned, as well as the right to have it corrected or deleted, to restrict its processing, or to object to its processing. If you wish to exercise your rights, please contact the data protection officer (contact details above) by email or, during the further naturalization process, the employee of the naturalization authority responsible for you.

In addition, you have the right to lodge a complaint with the supervisory authority. You can address your complaints to the State Commissioner for Data Protection and Information Security of Rhineland-Palatinate:
Postal address: City of Mainz, Main Office, Data Protection, P.O. Box 3820, 55028 Mainz
Visiting address: Stadthaus Große Bleiche, Große Bleiche 46/Löwenhofstr. 1, 55116 Mainz
Tel.: +49 6131/12–0
Fax: +49 6131/12-3800
Email: datenschutzstadt.mainzde
Website: https://www.mainz.de 

The technical operation of the data processing systems is carried out by:

Anstalt für Kommunale Datenverarbeitung in Bayern (AKDB)
Hansastraße 12-16
80686 Munich

as a processor in accordance with Art. 28 GDPR.

In addition, your personal data will be passed on to the following parties during the further naturalization process:

The registry office, the registration authorities, the immigration office, the Federal Office for Migration and Refugees, the security authorities (Federal Central Register, State Office for the Protection of the Constitution, police), and social security agencies.

Decisions on naturalization are also stored in the German Nationality Register (EStA), which is maintained throughout Germany.

If necessary and legally permissible, your data will also be passed on to the competent authorities in your home country.

There are no plans to transfer your personal data to a third country or an international organization, unless this is permitted and absolutely necessary for the enforcement of nationality law.

After submitting the application, all data will be deleted from the application service after 30 minutes. If you have not submitted the application, the data will be deleted after three hours of inactivity.

The data submitted with the application to the naturalization authority must be retained by the naturalization authority for 30 years. Together with the associated files, it must be offered to the archive for transfer after 30 years.

If you have contacted our technical support or reported a malfunction, the data you have provided and which is necessary for providing support or for contacting you when you report a malfunction will be processed.